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WE RECOMMEND THE COUNTY IMPROVE CONTROLS…
Frio County commissioners have learned the county is in sound financial shape despite two significant deficiencies regarding accounting procedures.
“I want to say that I had no problem getting information,” Roberto Carter Sr., independent auditor hired by the county, said during a Tuesday, December 13, meeting. “There were no differences with management; there are some judgements involved. We appreciate your staff getting us things on a timely basis.”
According to the report, the deficiencies involve inter-fund balances and agency fund accounting procedures.
Robert Carter said the inter-fund balances for the 2021 fiscal year did not balance. Additionally, supporting documentation for inter-fund balances were not available for review; therefore, inter-fund balances may not be accurately stated.
The second finding revealed that some daily transactions and ending balances are not recorded in the general ledger.
“Due to the significant amount of funds processed through these accounts we recommend the county improve controls over these funds,” the auditor said.
Carter’s recommendation is that the recording agency fund transactions in the general ledger on a regular and current basis as transactions occur.
Commissioners quizzed the independent auditor over the financial state of the county.
“You currently have $17.5 million in cash and your current liabilities are not even a million dollars. You all are in very, very good standing,” Carter said.
According to Frio County Auditor Crystal Marquez, agency funds are accounts that all departments hold in their own bank accounts. Marquez is able to inspect the accounts held by the elected officials’ offices and the justices of the peace.
“They have to submit reports to my office monthly.” Marquez said in a phone interview Thursday morning. “It is a task. It started back when Rudy Alvarez was auditor. We have to close each account, reconcile and then put it into one huge account. It takes time and we have been working on it. That is why he is real patient with us.”